Change Your Company’s Registered Office in India

The procedure for a change in the registered office of LLP or a Company is mentioned below-
Change in registered office address within the local limits of the city, town or village

With a board resolution

By filing Form INC- 22 within 30 days of the Board Resolution

Change in the registered office of the company outside the local limits of the city, town or village- but within the same ROC and the same state

With a board resolution and a special resolution

By filing Form MGT-14 within 30 days of the Special Resolution

By filing Form INC- 22 within 30 days of the Special Resolution

Change in registered office address from one ROC to another within the same state

With a board resolution, a special resolution and the approval from the Regional Director

By filing Form MGT-14 within 30 days of the Special Resolution

By filing Form INC- 23

By filing Form INC- 28 within 60 days from the order of the Regional Director

By filing Form INC- 22 within 30 days from the order of the Regional Director

By filing Form INC- 23

Change of address from one state to another, outside the existing ROC jurisdiction.

With a board resolution, a special resolution and the approval from the Regional Director

After a necessary alteration in the Memorandum of Association (MOA)

By filing Form MGT-14 within 30 days of the Special Resolution

By filing Form INC- 23, after at least 1 month of publishing newspaper Ads (as per Form INC -26) and serving notices to the creditors.

By filing Form INC- 28 within 30 days from the receipt of the order of the Regional Director

By filing Form INC- 22 within 30 days from the order of the Regional Director

Necessary alteration is required in the Memorandum of Association (MOA)

Documents required to change a company registered office address to another location in the same city

Proof of address of the company’s registered office

NOC from the new owner

Property ownership documents of the new property

Electricity bill, water bill, lease agreement(in case a new premise is rented)

List of documents required for shifting the RO to another state:

List of directors of the company;

List of shareholders of the company;

List of creditors duly certified by the auditors of the company;

Copy of public notice published;

Copy of certificate of incorporation, MoA, and AoA

Latest audited financial statement of the company;

Rent agreement in the name of the company for the new proposed address; and

Utility bill as proof of premises and a no objection certificate (NOC) from the owner of premises.

Shifting of office from one state to another state is not permitted if the company has any inquiry, inspection or investigation initiated against it or has any prosecution pending against it under the Companies Act.

What is time limit to file change of office address documents with ROC?

The time limit is 15 days from passing of the Board Resolution for Shifting of Registered Office.