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PF & ESI Registration

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Important Aspects Relating to PF Registration.

1. PF Withdrawal :- Employees who have contributed to PF can withdraw money in their PF account for various reasons by applying on the Unified Portal. PF are often withdrawn for house purchase, medical reasons, marriage or education of relations.

2. PF Payment :- Provident Fund (PF) payments are due on the 15th of every month. The employer must deposit a complete of 12% or 10% of the worker wages towards PF on or before this date monthly . for many entities, the PF rate of 12% would be applicable.

3. PF Returns :- Provident fund return must be filed by all entities having PF registration monthly . PF return is due on the 25th of every month. Further, a final PF return is due on the 25th of April for the year ended on 31st March.


4. Universal Account Number:- Every employee who is contributing to EPF is allotted a 12-digit UAN which allows portability of PF accounts from one employer to a different.

5. Monthly Deduction :- 12% of Basic Salary + DA shall be deducted on monthly basis of the employee as his contribution towards the Employee Provident Fund.

3. 80C Deduction :- Contribution towards EPF is eligible for deduction under section 80C which reduce tax implication of employee under income tax on salary.

PF Registration - For Employers.

Employees Provident Fund (EPF) may be a scheme controlled by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. it's regulated under the umbrella of Employees’ Provident Fund Organization (EPFO).

The PF contribution paid by the employer is 6% of (basic salary + dearness allowance + retaining allowance). An equal contribution is payable by the worker . just in case of establishments which engage but 20 employees or meet certain other conditions, as per the EPFO rules, the contribution rate for both employee and therefore the employer is restricted to 10%. for many employees working within the private sector, it’s the essential salary on which the contribution is calculated.

it's obligatory that employees’ drawing but Rs 15,000 per month, to become members of the EPF. As per the rules in EPF, employee, whose ‘basic pay’ is quite Rs. 15,000 per month, at the time of joining, isn't required to form PF contributions. Nevertheless, an employee who is drawing a pay of quite Rs 15,000 can still become a member and make PF contributions, with the consent of the Employer.

Documents Required For EPF Registration.

The list of documents required for PF registration would vary as per the sort of entity who wishes to register themselves which are as follows EPF registration is mandatory for all establishments.

S_No. Proprietorship Firms Society/Trust Partnership Firms LLP / Company Employees
1 Applicant’s Name. Certificate of incorporation Certificate of Registration Firms Incorporation Certificate Name, Father’s Name, Date of joining
2 PAN Card. MOA and Bye-Laws Partnership deed ID proof of Directors Date of birth, Mobile number, Postal address
3 Id proof – Driving license/Passport/Voter Card. Pan card number Id proof of partners – Driving license/Passport/Voter Card DSC of Director Name of nominee, Grade Salary
4 Address proof for the premises. president & members Addres ID proof List of all partners with Address ID proof List of all directors with Address ID proof Designation ID proof (Aadhaar Card/ PAN Card) Bank A/c number with IFSC code
5 residential address proof Telephone number MOA, AOA Voluntary application employee details, Signature, date of agreement

For All Other Entities
1. First sale bill. First purchase bill of raw material and machinery. Registration Certificate, if registered. Bankers details- name, address, branch, IFSC code
2. Record of a monthly strength of the number of employees. Register of salary and wages, all vouchers, all balance sheets from day one to current date of provisional coverage. Salary and PF Statement. Cross canceled cheque.

Applicability of EPF Registration for Employers

EPF registration is mandatory for all establishments-
which is a factory engaged in any industry having 20 or more persons, and to any other establishment employing 20 or more persons or class of such establishments which the Central Government may, by notification specify in this behalf. Central Government may apply any establishment employing less than 20 employees after giving not less than two months’ notice for compulsory registration

Reasons to Register a ESI Registration.

1. ESI Contribution :- ESI contributions must be made by the employer for all employees having a salary of less than Rs.21,000 per month. The employer must be contributed 4.75% and employee may contributes 1.75% of the wages for ESI.

2. ESI Benefits :- Employee's State Insurance Corporation(ESI) may be a self-ESI provides employees registered the scheme with a number of medical and sickness benefits. Employees registered under the scheme can avail medical facilities and also are entitled for wage benefits.

3. ESI Registration :- ESI Registration for Employers having quite 10 employees. The Employer must contribute 4.75% of the workers wages towards ESI. Once, registered the organization is allotted a seventeen digit unique identification code.


4. ESI Payment Online:- ESI Contributions should pay on the govt account before the 21st of the subsequent month.

5. Tax Payment :- An institution requires paying ESI contribution of an employer also as of employee on 15th of each month.

3. Easy to sell :- Private Ltd. is straightforward to sell, very less documentation and price is involved in selling a Pvt. Ltd. Company.


The Employees' State Insurance Act, 1948 enacted by the legislature as an integrated need based social welfare scheme that might protect the life and living of workers in sickness or any quite accident, maternity, temporary or permanent physical disablement, death thanks to employment injury leading to loss of salary or earning capacity of a private . The ESIC Act also guarantees reasonably good medical aid to workers and their immediate dependents. Online ESIC registration is mandatory for all employees earning INR 21,000 per month or less per month as wages or salary.

The employer must contribute 4.75 attempt to employee must add 1.75% total share 6.5% of Gross salary. The fund is under supervision by the ESI authorities entrenched under the Act. The employer has got to mandatory register within 15 days from the Incorporation. The ESI Corporation has got to oversee the supply of medical and cash benefits ESI Card holder and depended loved one . Now ESI Corporation has established a huge network of Regional offices, dispensaries, and hospitals throughout all the most cities in India.

* Is it mandatory for the Employer to register under the ESIC Act? :- Yes. It is the statutory responsibility of the employer to register the Factory/Establishment under the ESI Scheme within 15 days from the applicability.

* Whether all the persons employed who are drawing salary above Rs.15000 p.m. under the Act are also counted for? :- Yes. All the persons employed in the factories or establishments irrespective of their wages and type of employment.

* Why should one opt for ESI Registration? :- Following are the reasons one should opt for Online ESI Registration:

  • 1. In order to provide complete medical care to employees.
  • 2. It also includes employee’s dependents and
  • 3. It is mandatory to apply for ESI registration if the units have more than 10 employees.

ESIC Registration is Applicable ON ?

Following are covered under this:
Cinemas, Shops, Medical Institutions Service providing Hotels or restaurants not carrying any manufacturing activity. Newspaper Establishments, Medical Institutions Roadside Motor Transport Establishments

Advantages of ESI Registration

Following are the advantages of Online ESI Registration in India:
Complete medical benefits are provided under this. Dependents are also included under this. There will be easy access to Medical care in ESI Dispensaries/Hospitals. The needof the disabled is taken into account under this. Payments will be reimbursed under this.


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